![]() Click OK buttons successively to close all dialog boxes.Īnd now all appointments meeting the specified filter criteria have been highlighted with your selected color automatically. ![]() In my example, I set the filer criteria as subject contains the specified text of test, see screenshot:ĥ. In the Filter dialog box, please add the specified filter criteria that you will automatically highlight appointments based on. (3) Specify a color from the Color drop down list Ĥ. (2) Type a name for the now color rule in the Name box Now you get into the Conditional Formatting dialog box, please do as following screenshot shown: In the opening Advanced View Settings dialog box, please click the Conditional Formatting button.ģ. In the Calendar view, select the calendar you will automatically highlight appointments, and click View > View Settings.Ģ. They are able to view that some of the emails have been assigned a color, but are not able to see that they all are. There is a shared inbox that has all emails color categorized, but some users are not able to see that they have been categorized. ![]() If you want to automatically highlight multiple appointments if meeting specified criteria in an Outlook calendar, you can color code these appointments with conditional formatting as follows:ġ. We are using Office 2016 and have the latest updates.
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